Contract administration &Specification

Southampton Solent University
Assessment Brief 2015-16
Assessment Details –ARC 504 
Unit Title: Contract Administration and Specification 
Unit Code: ARC504
Unit Leader: Steve Bralee 
Level: 5
Assessment Title: Contract administration &Specification 
Assessment Number: 1
Assessment Type: Assignment Report 
Restrictions on Time/Length: Two parts at 2000 words each. (4000 words total + appendices) (see unit descriptor) 
Individual/Group: Individual work 
Assessment Weighting: 100%
Issue Date: Week 1 of Period One (Sept/October 2015)
Hand In Date: W/C 4 January 2016
Planned Feedback Date: Within current university guidelines 
Mode of Submission: Hard copy to Assessments office A309 
Mode of Marking: Hard Copy marked
Mode of Feedback: Hard Copy feedback on front sheet and in work
Number of copies submitted: One hard copy complete in Comb bound document
Anonymous Marking This assessment will: be marked anonymously
Assessment Brief 

Introduction

The ‘Client’ Southampton Solent University has current new build work and also requires refurbishment of certain rooms on its campus buildings. 

Part A (50%) (2000 Words)
Your company has been appointed as consultants to prepare and compile a specification (contract documents) for tender. 

1. You are required to ‘Mark Up’ and complete a set of the Preliminaries Section for your specification (contract documents). This will include all information and details required to ensure the tender documents are to such a standard that they may be ‘sent out’ for tender including correct contract type. You are to assume the works you describe are in relation to a higher education building that is in full use and operating to its capacity and to a recognised educational time table. 

2. You are required to specify three (3) elements for inclusion in a traditional specification for the project (your specific room). The three elements are to be associated with a teaching room within the university campus. The three elements are; 
A. The internal face of all walls must be decorated;
B. Existing floor coverings require removal and new floor coverings laid/installed;
C. The existing suspended ceilings must be removed and replaced with a new suspended ceiling system including new lighting.
3. The client has advised that there is a possibility that asbestos is present in the ceiling voids above the existing suspended ceilings – you are required to include a clause for this in your specification.
4. The specification must include for the following:
a) At least three contingency sums;
b) At least two Prime Cost sum
c) Provisional sums/works relevant to two or more of the above elements at 2(A)(B)(C);
5. You are required to maintain a design and concept ‘trail’ – this means any notes on or concerning design considerations or questions to the client and any/all relevant information must be recorded in a part of your submitted work such as in the appendices.
6. Further Information: Each of the elements and any relevant or associated works must be completely ‘fit for purpose’. This will entail specifying materials and systems that are suitable for the existing environment (classroom/education).
7. Further Information: The work will include researching the element(s) concerned, compiling and writing up the specification clauses. Each of the specified elements and Schedule of Works clauses must be linked to a relative NBS clause for materials and workmanship. Remember that the elements may require associated works and these will also need to be specified. 
8. Further Information: Drawings, details, or diagrams may be included to supplement your specification where necessary to ensure that your design is correctly specified. The specification document must be set out with sections, titles, subtitles, numbering. Each element must have reference to its relevant British Standard, Codes of Practice or any other associated standard. 
9. The Assignment – the assessment document must be submitted in a comb bound format with front cover title sheet. The submitted document is expected to follow professional standards for presentation and layout.
(2000 Words Equivalent)
Assessment marking criteria – see grade marking grid 

Part B (50%) (2000 words)

Assessment Task:-

The new building work for the universities new sports complex is to use the 2011 JCT Standard Building Contract with Quantities. The duration of the works is 1.5 years with a cost of £4.8million. 
Prepare a report on how, as a consultant, you would advise in respect of the significance of the following terms within the contract for the client (the university) for the following;
i) 
Liquidated damages (250 words) 

Loss and expense (250 words) 

Variations (250 words) 

Forms of bonds (250 words)

ii) Critically analyse the various methods of dispute resolution existing within the contract describing particularly the merits of those methods where there are options available within the contract particulars. 
(1000 words)

Provide all necessary references to the relevant clauses and sub clauses of the Standard Form of Contract where applicable.

NB – Do not quote relevant clauses verbatim – identify relevant clauses and discuss their significance in respect to the project and the client in particular.

Learning Outcomes

This assessment will enable students to demonstrate in full or in part the learning outcomes identified in the unit descriptors.
Late Submissions

Students are reminded that:

i. If this assessment is submitted late i.e. within 5 working days of the submission deadline, the mark will be capped at 40% if a pass mark is achieved;
ii. If this assessment is submitted later than 5 working days after the submission deadline, the work will be regarded as a non-submission and will be awarded a zero;
iii. If this assessment is being submitted as a referred piece of work (second or third attempt) then it must be submitted by the deadline date; any Refer assessment submitted late will be regarded as a non-submission and will be awarded a zero.

https://portal.solent.ac.uk/documents/academic-services/academic-handbook/section-2/2o-assessment-policy-annex-1-assessment-regulations.pdf?t=1411116004479

Extenuating Circumstances
The University’s Extenuating Circumstances procedure is in place if there are genuine circumstances that may prevent a student submitting an assessment. If students are not ‘fit to study’, they can either request an extension to the submission deadline of 5 working days or they can request to submit the assessment at the next opportunity (Defer). In both instances students must submit an EC application with relevant evidence. If accepted by the EC Panel there will be no academic penalty for late submission or non-submission dependent on what is requested. Students are reminded that EC covers only short term issues (20 working days) and that if they experience longer term matters that impact on learning then they must contact a Student Achievement Officer for advice.

A summary of guidance notes for students is given below:

https://portal.solent.ac.uk/support/official-documents/extenuating-circumstances/extenuating-circumstances.aspx

Academic Misconduct
Any submission must be students’ own work and, where facts or ideas have been used from other sources, these sources must be appropriately referenced. The University’s Academic Handbook includes the definitions of all practices that will be deemed to constitute academic misconduct. Students should check this link before submitting their work.

Procedures relating to student academic misconduct are given below:

https://portal.solent.ac.uk/support/official-documents/complaints-conduct/student-academic-misconduct.aspx

Ethics Policy
The work being carried out by students must be in compliance with the Ethics Policy. Where there is an ethical issue, as specified within the Ethics Policy, then students will need an ethics release or an ethical approval prior to the start of the project.

The Ethics Policy is contained within Section 2S of the Academic Handbook:
https://portal.solent.ac.uk/documents/academic-services/academic-handbook/section-2/2s-university-ethics-policy.pdf

Anonymous Marking
A copy of the University’s Policy on Anonymous Marking, process details and student guidance on submission sheet completion can be found on the following links, which are also uploaded on the Student Portal. 

Fact Sheet: https://portal.solent.ac.uk/documents/academic-services/policies-procedures-guidelines/anonymous-marking-fact-sheet.pdf

Process: https://portal.solent.ac.uk/documents/academic-services/policies-procedures-guidelines/anonymous-marking-process.pdf

Grade marking
The University uses a letter grade scale for the marking of assessments. Unless students have been specifically informed otherwise their marked assignment will be awarded a letter grade. More detailed information on grade marking and the grade scale can be found on myCourse.

Policy: https://portal.solent.ac.uk/documents/academic-services/academic-handbook/section-2/2o-assessment-policy.pdf

Fact sheet: https://portal.solent.ac.uk/documents/academic-services/academic-handbook/section-4/4o-grade-marking-briefing-for-students.pdf

ARC504 :Contract Administration & Specification Grade Marking Criteria Student Name: _____________________________________ Grade: ______________________
Criteria A 1-A 2 A 3-A4 B1 – B3 C1 – C3 D1 – D3 F 1 F 2 – 3 – 4 
Knowledge and understanding of Specification and Contract Conditions 
Exceptional and comprehensive coverage and response to brief utilising the information/ ideas from an extensive range of sources. Exemplary exploration and evaluation of:
• Specification methodologies and/or practice, 
• JCT conditions of contract in Construction Accurate and coherent in coverage and response to brief utilising the information/ ideas from an extensive range of sources. Developed understanding of :
• Specification methodologies and/or practice, 
• JCT conditions of contract in Construction Accurate and reasonable coverage and response to brief utilising information/evidence with a range of key sources. Explores a wide range of: 
• Specification principles and methodologies and/or practice, 
• JCT conditions of contract in Construction Reasonable coverage and response with depth in several aspects utilising information/ evidence with a range of sources;
Satisfactory understanding of: 
• Specification principles and methodologies and/or practice, 
• JCT conditions of contract in Construction Coverage acceptable on balance but clear omissions. Information/ evidence with a limited/ given range of sources. Limited ability to deal with: 
• Specification principles and methodologies and/or practice, 
• JCT conditions of contract in Construction Coverage of subject largely acceptable on balance but clear omissions. Limited information/evidence with mostly familiar sources. Limited exploration with some inaccuracies in: 
• Specification principles and methodologies and/or practice, 
• JCT conditions of contract in Construction Unacceptable or inappropriate response to brief. Relies on inadequate range of poor-quality information, inaccurately understood/ organised. Poor coverage of: 
• Specification principles and methodologies and/or practice, 
• JCT conditions of contract in Construction
Application
of Specification and Contract Conditions

Exceptional application of specification principles and methodologies

Exceptional and critical judgement in analysis and application of JCT conditions of contract in exemplary manner to address/solve complex, unfamiliar problems; Insightful selection and application of specification principles and methodologies

Critical judgement in analysis and application of JCT conditions of contract to address/ solve complex, unfamiliar problems Applies appropriate Specification principles and methodologies 

Largely consistent and critical judgement in analysis and application of JCT conditions of contract to address/ solve complex unfamiliar problems Uses appropriate Specification principles, methodologies

Some evaluation and judgement in analysis and application of JCT conditions of contract to address/solve complex unfamiliar problems Uses limited Specification principles and methodologies

Limited evaluation of JCT conditions of contract in the analysis of unfamiliar problems Limited / superficial use of Specification principles and methodologies 

Lacking in evaluation of the JCT conditions of contract in the analysis of unfamiliar problems Fails to apply Specification principles and methodologies

Poor/inconsistent evaluation and analysis of JCT conditions of contract in the analysis of unfamiliar problems 
Presentation
(Structure, Referencing, Communication)

Excellent presentation and organisation of work and lucid communication in all contexts of the work; Concise complying to word count; Excellent referencing. Very good presentation and organisation of work and lucid communication in most contexts; Concise, complying with word count. Referencing / citation comprehensive. Presentation and organisation of work appropriate to context and purpose, communication clear; Complies with word count. Referencing/ citation consistent and accurate; Satisfactory organisation and presentation of work, communications mostly appropriate to the context/ purpose; Adheres to word count. Referencing consistent/accurate. Organisation and presentation of work and communications adequate in most contexts, with some mistakes/irrelevancies; Adequate adherence to word count. Some errors in referencing/citation; Elements of disorganisation/poor presentation/ poor or inappropriate communication or expression; Excessively long or inadequately short. Errors/ omissions in referencing, or none. Work is disorganised, poorly presented with poor/inappropriate expression/ communication; Inadequate explanation or excessive no of words
Substantial errors in referencing/citation or none;

p(16)

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